Effective Date: August 5, 2026
Rooted in Birth, LLC ("Rooted in Birth," "we," "our," or "us") is committed to protecting your privacy and safeguarding the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website, [[www.rootedinbirth.com](http://www.rootedinbirth.com)], use our services, or communicate with us.
By using our website, you agree to the practices described in this Privacy Policy.
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# 1. Information We Collect
We may collect the following categories of information:
## Personal Information
Information you voluntarily provide, including:
* Name
* Email address
* Phone number
* Mailing address
* Due date or baby's birth date
* Preferred method of communication
* Information submitted through contact forms
* Consultation requests
* Service inquiries
## Health-Related Information
If you become a client, you may voluntarily provide information related to your pregnancy, birth, postpartum recovery, breastfeeding, infant feeding, medical history, or other health-related information necessary to provide doula services.
Providing this information is voluntary.
## Payment Information
Payments may be processed through secure third-party payment processors. We do not store complete credit or debit card information on our servers.
## Website Usage Information
We may automatically collect:
* IP address
* Browser type
* Device type
* Operating system
* Pages visited
* Date and time of visit
* Referral websites
* Website interactions
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# 2. How We Use Your Information
We may use your information to:
* Respond to inquiries
* Schedule consultations
* Provide birth and postpartum doula services
* Provide lactation education and support within our scope of practice
* Communicate regarding appointments
* Process payments
* Improve our website
* Send newsletters (if you opt in)
* Send appointment reminders
* Respond to customer service requests
* Maintain client records
* Comply with legal obligations
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# 3. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:
* Improve website performance
* Remember your preferences
* Analyze website traffic
* Understand visitor behavior
* Improve user experience
You may disable cookies through your browser settings, although some website features may not function properly.
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# 4. Third-Party Services
We may use trusted third-party providers to operate our business, including:
* Website hosting providers
* Scheduling platforms
* Payment processors
* Email marketing services
* Customer relationship management (CRM) software
* Analytics providers
* Video conferencing platforms
These providers may have access to information necessary to perform services on our behalf but are contractually or legally obligated to protect your information.
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# 5. Sharing Your Information
We do not sell your personal information.
We may disclose information only:
* With your consent
* To service providers assisting our business operations
* When required by law
* To protect legal rights or safety
* In connection with a business transfer or reorganization
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# 6. Confidentiality
As a doula practice, we recognize the sensitive nature of pregnancy, birth, postpartum, and infant feeding information.
Client information is treated as confidential and is shared only with your authorization or as otherwise required by law.
Although we value your privacy, Rooted in Birth, LLC is not a healthcare provider subject to the Health Insurance Portability and Accountability Act (HIPAA) solely by virtue of providing doula services. If we work with healthcare providers or use platforms that are subject to HIPAA, those providers' or platforms' privacy practices will also apply where applicable.
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# 7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction.
While we strive to protect your information, no method of internet transmission or electronic storage is completely secure.
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# 8. Your Privacy Rights
Depending on where you live, you may have the right to:
* Request access to your personal information
* Correct inaccurate information
* Request deletion of your information, subject to legal obligations
* Withdraw consent where processing is based on consent
* Opt out of marketing communications
* Request a copy of your personal information where required by applicable law
To exercise these rights, contact us using the information below.
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# 9. Email Communications
If you subscribe to our newsletter or updates, we may send emails regarding:
* Pregnancy education
* Birth preparation
* Postpartum resources
* Lactation education
* Company news
* Promotions
* Community events
You may unsubscribe at any time by using the unsubscribe link in our emails or by contacting us directly.
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# 10. Children's Privacy
Our website is not directed to children under the age of 13, and we do not knowingly collect personal information directly from children.
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# 11. External Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing personal information.
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# 12. Data Retention
We retain personal information only as long as necessary to:
* Provide requested services
* Meet legal and tax obligations
* Resolve disputes
* Enforce agreements
* Maintain business records
When information is no longer needed, we will securely delete or destroy it in accordance with applicable law.
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# 13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised Effective Date. Your continued use of the website after changes are posted constitutes acceptance of the updated Privacy Policy.
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# 14. Contact Us
If you have questions about this Privacy Policy or how we handle your information, please contact:
Rooted in Birth, LLC
Email: rootedinbirthdmv@gmail.com
Website: www.rootedinbirthdmv.com
Mailing Address: 712 H Street NE, Unit 936, Washington, DC 20002